Privacy Policy

  • Employer/Company Data Privacy Consent
  • Employee/Applicant Data Privacy Consent

Welcome to Sofortmelder!

Sofortmelder is an app for high-quality services operated by Dot Nine Digital GmbH ("DND"), Neugasse 21, 69117 Heidelberg, Germany. Users of the app include both employers subject to immediate reporting obligations and the employees they employ. The app allows the former user to make immediate notifications to the German Pension Insurance. The completed registration is then transmitted to the user through the app. It also allows the latter user to enter their data necessary for immediate reporting and transmit it to their employer subject to immediate reporting. For each transmission, the data is encrypted. (Hereinafter referred to as "Service.")

Information about the Collection of Personal Data

(1) In addition to our online offering, we provide a mobile app that you can download to your mobile device. Below, we inform you about the collection of personal data when using our mobile app. Personal data includes all data that can be related to you personally, such as name, address, email address, and user behavior.

(2) The data controller according to Art. 4 para. 7 EU General Data Protection Regulation (GDPR) is Dot Nine Digital GmbH, Neugasse 21, 69117 Heidelberg, [email protected].

(3) When you contact us by email or through a contact form, your email address and, if provided by you, your name and telephone number are stored by us to answer your questions. We delete the data collected in this context once storage is no longer necessary, or – in the case of statutory retention obligations – restrict processing.

(4) If we use external service providers for individual functions of our offer or wish to use your data for advertising purposes, we will inform you in detail below about the respective processes. We also specify the defined criteria for the storage period.

Your Rights

(1) You have the following rights regarding your personal data:

  • Right to information,
  • Right to correction or deletion,
  • Right to limitation of processing,
  • Right to object to processing,
  • Right to data portability.

(2) You also have the right to lodge a complaint with a data protection supervisory authority about the processing of your personal data in our company.

Collection of Personal Data When Using Our Mobile App

(1) When downloading the mobile app, the necessary information is transferred to DND, in particular, the username, email address, and customer number of your account, time of download, payment information, and the individual device identifier. We have no influence on this data collection and are not responsible for it. We only process the data to the extent necessary to download the mobile app to your mobile device.

(2) When using the mobile app, we collect the following personal data described below to enable convenient use of the function. If you want to use our mobile app, we collect the following data, which is technically necessary for you to use the functions of our mobile app and to ensure stability and security (legal basis is Art. 6 para. 1 sentence 1 lit. F GDPR):

  • IP address
  • Date and time of the request
  • Time zone difference to Greenwich Mean Time (GMT)
  • Content of the request (specific page)
  • Access status / HTTP status code
  • Respective data volume transmitted
  • Website from which the request comes
  • Browser
  • Operating system and its interface
  • Language and version of the browser software.

(3) Furthermore, we need [Your device identification, unique number of the device (IMEI = International Mobile Equipment Identity), unique number of the subscriber (IMSI = International Mobile Subscriber Identity), mobile phone number (MSISDN), MAC address for WLAN use, name of your mobile device, email address].

(4) In addition to the data mentioned above, cookies are stored on your computer when you use our mobile app. Please refer to the separate cookie information regarding these cookies.

(5) Further personal data required to create a comprehensive profile is provided by users through questionnaires. This data is only accessible to users and DND.

Additional Features and Offers of Our Website

(1) In order to use our app, you usually have to provide additional personal data, which we use to provide the respective service and for which the aforementioned principles of data processing apply.

(2) We partially use external service providers to process your data. These have been carefully selected and commissioned by us, are bound by our instructions, and are regularly checked.

(3) Furthermore, we may disclose your personal data to third parties if promotions, competitions, contract conclusions, or similar services are offered jointly with partners by us. You will receive more information about this when you provide your personal data or in the description of the offer below.

(4) If our service providers or partners are based in a country outside the European Economic Area (EEA), we will inform you about the consequences of this circumstance in the description of the offer.

Use of Our Portal

(1) If you want to use our portal, you must register by providing your email address, a self-chosen password, and your username. Real name obligation exists. We use the so-called double opt-in procedure for registration, i.e., your registration is only complete if you have previously confirmed your registration via a confirmation email sent to you for this purpose by clicking on the link contained therein. If your confirmation does not take place within 24 hours, your registration will be automatically deleted from our database. The provision of the aforementioned data is mandatory; all further information can be provided voluntarily by using our portal.

(2) If you use our portal, we store your data required to fulfill the contract, including payment information, until you finally delete your access. Furthermore, we store the voluntary data provided by you for the duration of your use of the portal, unless you delete it beforehand. You can manage and change all information in the protected customer area. The legal basis is Art. 6 para. 1 sentence 1 lit. F GDPR.

(3) Sofortmelder is based on a system that involves data from employees and employers. Access to personal data is granted to registered companies and DND itself.

(4) In addition, all information provided by employees and companies is stored in anonymized form. Furthermore, possible.

(5) In order to prevent unauthorized access by third parties to your personal data, especially financial data, the connection is encrypted using [TLS technology].

(6) Please note the separate data protection consent form in this regard.

Objection and Withdrawal against the Processing of Your Data

(1) If you have given consent to the processing of your data, you can revoke this consent at any time. Such revocation affects the permissibility of processing your personal data after you have expressed it to us.

(2) If we base the processing of your personal data on the weighing of interests, you may object to the processing. This is the case if the processing is not particularly necessary for the fulfillment of a contract with you, which we will explain in each case in the following description of the functions, when exercising such an objection, we ask you to explain the reasons why we should not process your personal data as we have done. In the event of your justified objection, we will examine the situation and either stop or adapt the data processing or show you our compelling legitimate reasons for continuing the processing.

(3) Of course, you can object to the processing of your personal data for advertising and data analysis purposes at any time without giving reasons. You can inform us of your advertising objection using the following contact details: [email protected]

Employer/Company Data Privacy Consent

The personal data provided in the contract, especially name, address, telephone number, which are necessary and required solely for the purpose of executing the resulting contractual relationship, are collected on the basis of legal authorizations.

For any additional use of personal data and the collection of additional information, the consent of the data subject is regularly required. You can voluntarily give such consent in the following section.

§ 1 Consent to Data Use for Other Purposes

I agree that my data, including personal data and internal company data, to the extent necessary for the use of the online platform, will be recorded and stored during the use of the platform.

In addition, I agree that Dot Nine Digital GmbH and the registered independent advisors are authorized to access my data for the purpose of immediate notification.

§ 2 Confidentiality

(1) I undertake to maintain confidentiality about all personal data disclosed to me about employees and not to make it accessible to third parties either in whole or in part. Confidentiality shall remain in force even after termination of the contractual relationship. Reservations remain statutory disclosure obligations.

(2) I also undertake to use the information received only for the agreed purpose. Access to data and information is only permitted to the extent necessary for proper task fulfillment.

(3) Furthermore, I undertake to comply with the relevant data protection and copyright regulations in connection with information exchange at all times.

§ 3 Rights of the Data Subject: Information, Correction, Deletion, and Blocking, Right to Object

According to § 15 GDPR, you are entitled at any time to request comprehensive information from Dot Nine Digital GmbH (contract partner) about the data stored about you.

According to § 17 GDPR, you can demand the correction, deletion, and blocking of individual personal data from Dot Nine Digital GmbH (contract partner) at any time.

In addition, you can exercise your right to object at any time without stating reasons and amend or completely revoke the consent given with effect for the future. You can send the revocation either by post or by email to the contract partner. There are no costs other than postage costs or transmission costs according to the existing basic tariffs.

Employee/Applicant Data Privacy Consent

The personal data provided in the contract, especially name, address, telephone number, which are necessary and required solely for the purpose of executing the resulting contractual relationship, are collected on the basis of legal authorizations.

For any additional use of personal data and the collection of additional information, the consent of the data subject is regularly required. You can voluntarily give such consent in the following section.

§ 1 Consent to Data Use for Other Purposes

I agree that my data, including personal data and data about my professional qualification, to the extent necessary for the use of the online platform, will be recorded and stored during the use of the platform.

In addition, I agree that Dot Nine Digital GmbH and the registered companies are authorized to access my data for the purpose of immediate notification.

§ 2 Rights of the Data Subject: Information, Correction, Deletion, and Blocking, Right to Object

According to § 15 GDPR, you are entitled at any time to request comprehensive information from Dot Nine Digital GmbH (contract partner) about the data stored about you.

According to § 17 GDPR, you can demand the correction, deletion, and blocking of individual personal data from Dot Nine Digital GmbH (contract partner) at any time.

In addition, you can exercise your right to object at any time without stating reasons and amend or completely revoke the consent given with effect for the future. You can send the revocation either by post or by email to the contract partner. There are no costs other than postage costs or transmission costs according to the existing basic tariffs.

§ 3 Contact

Complaints, information requests, and other concerns should be addressed to:

Dot Nine Digital GmbH
Neugasse 21
69117 Heidelberg
[email protected]